Administrative Coordinator
Wednesday, July 22, 2026
Role Description
The Administrative Coordinator is a full-time, on-site role based in downtown Toronto (walking distance from Union Station). Reporting to the Chief Financial Officer, this position is responsible for supporting the day-to-day operations of the office while providing administrative, accounting, and facilities support. The ideal candidate is proactive, outgoing, detail-oriented, financially cognizant, and highly organized.
Responsibilities
- Proactively manage the reception area.
- Responsible for cleaning and maintaining two office kitchens, including light cleaning, restocking supplies, and ensuring spaces are kept organized to a consistently high standard.
- Manage all boardroom bookings and meeting coordination for prospective partners.
- Assist valued clients and colleagues.
- Manage the production, assembly and approval process for Executive expenses.
- Coordinate and support the CFO with accounts payable by entering and tracking invoices.
- Assist with special projects and manage outside vendor relationships.
- Assist with document production and management.
- Ordering of office supplies and IT requirements for onboarding.
- Participation in the coordination of internal/external events, and team building.
- Willingness to perform ad hoc projects and logistics.
Experience
- 5 years’ experience in an administrative or reception capacity.
- Strong analytical skills.
- Solid financial acumen and/or willingness to learn new processes.
- Strong verbal and written communication skills.
- Outstanding organizational and time management skills.
- Discretion and confidentiality.
- Motivated, proactive and organized.
- Highly skilled in picking up on new technologies quickly.
- Proficient in MS Office (Excel, Word, Power Point and Outlook).
- Must be fluent in English and eligible to work in Canada.
How to Apply:
To apply, please submit your resume and cover letter outlining your qualifications and interest in the position to:
Applications will be reviewed on a rolling basis, and only those selected for an interview will be contacted.